Tips to Choose the Best Data Entry Service Provider

Often, businesses outsource data entry tasks to offshore providers. The purpose is to save time and cost. Some tasks, such as the collection of phone numbers and emails on the Internet can be done via an app. However, complex tasks require human intelligence. So, if you have been in search of a good data entry service provider, we suggest that you follow the tips given in this article. Read on to know more.

Use word of mouth

It’s a good idea to ask your family and friends for their good recommendations. The list will be short but reliable. You can add to the prospects if you do q quick online search for positive reviews by actual people who used the service. On the other hand, reviews given by strangers may not be reliable. But you can still get recommendations from them to increase your chances of choosing the best provider. As a matter of fact, word-of-mouth is still the best way of choosing what you need.

Read up on the providers

You don’t need to search for the Google or Alexa ranking of each provider’s website. What you need to do is get testimonials from the provider’s clients. Aside from this, you may want to check out any case studies that they may have done. This way you can get direct feedback from those who have a lot of experience with these providers. User-generated reviews are important but testimonials carry a lot more importance as far as credibility and truthfulness is considered.


You may want to ask your prospects about their research and data entry methods. Aside from this, you should make sure that everything is valid. Actually, you will outsource simple data entry work involving collection and validation of information from various sources. You may ask for more information on the service provider’s methodology and technology.


You may also want to consider the cost of the service. It’s a good idea to consider the rates of each company to determine your budget. With the help of the right service, you may save up to 40% of your cost. Moreover, reputable providers charge reasonable rates that may also cover holiday and overtime payments, software and hardware upgrades. This will help you get ready ahead of time and keep your costs down.

Knowledge and skills

The data entry projects are divided into two groups: simple but heavy workload and light but complicated tasks that require complex thinking and extensive knowledge. So, what you need to do is make sure that the service you choose has the workforce for both types of work. They should have enough employees to handle the heavy workload. They should also have data scientists to take care of complex tasks.

Long story short, once you are confident that a provider meets your criteria, you may ask for a trial. You may work with the company for a couple of weeks to see if they can handle your workload the right way. Hope these tips will help you choose the best provider for your needs.